Last week we were excited to kick-off our first OpenTable Global Hackathon, underway simultaneously in San Francisco, Los Angeles, Mumbai, Melbourne, and right here in London. Having personally never attended a hackathon before let alone helped organise one I was initially daunted, but with some careful planning, good suggestions from the team and a fair amount of making it up as we went along, the end result was quite a success.
This post discusses what format our hackathon took, what challenges we faced in coordinating across countries, the experience in the London office and what we learned.
The basic format
The hackathon was conceived in our San Francisco headquarters and could easily have been confined to that one office, but I was delighted to learn is was intended to be a global event from the outset. The basic format, described below, was however optimised for our SF office.
In the weeks leading up to the hackathon, individuals were asked to submit their hack proposals. Idea prompts were circulated such as “engages and delights diners” or “socially connected”, as well as the judging criteria; Originality, Feasibility, Likely to adopt, Fidelity of prototype, Business impact and Captivating presentation.
One week before the hackathon, our San Francisco office held a ‘happy-hour’ in which everyone taking part mingled and discussed ideas. This social event encouraged the developers, designers and product owners to self-organise into teams and submit their proposals in advance.
The hackathon itself was devised as a 2½ day event, running from Tuesday morning to Thursday lunchtime during normal working hours, with OpenTable providing breakfast and lunch. Live incidents or outages still had to be fixed, but otherwise the teams would be uninterrupted for the duration.
The hackathon concluded with each team having up to five minutes to present their hack to their colleagues and the judges. The awards were for the top three hacks, special CEO and CTO’s prizes, and an open vote - and generous cash prizes and gifts were up for grabs.
Tweaks for the London version and building enthusiasm
The big headache in London that we always have to live with is the eight hour time difference between London and San Francisco - and the same constraint obviously existed for the hackathon. Each team concluded that it wouldn’t be feasible to form teams across the offices so all our build-up and actual hacking remained independent. However we submitted our recorded presentations for the final judging along with the rest of the company.